The WoW Style

Prior planning is vital for the success of any event. A lot comes into play while planning an event; you need to figure out a convenient date, the speakers for the day, the most suitable catering service providers, attendees, and most importantly, the venue’s location.

All this can be overwhelming if handled at the last minute.

What is the appropriate time for a venue hunt?

Venue hunts could take time, depending on the kind of event you intend on having. As such, a period of eight to six months prior should be enough. Once the venue like The Third Day is secured, it gets easier to make plans for any other vital concerns. 

Here are factors you must put into consideration while searching for an event venue

The location

The location has to be suitable for the event you have in mind. You don’t want to make the location too far from the attendees’ homes or places of work for local events. 

If most of your attendees are from other countries or towns, booking a venue near the airport or train stations would be reasonable.

The goal here is to ensure attendees have an easy time navigating the event venue. Further, giving them a map pin for the location and parking information could come in handy in ensuring they are not late for the event.

The capacity and minimums

The number of attendees you have in mind is vital in securing an event venue. It would help if you considered the venue’s size and safety rules the venue abides by to avoid a scenario where guests are denied entrance because they have exceeded the number that can be allowed in.

About minimums, your main focus is on food and beverages. To be successful, you need to know the previous event’s food and beverages minimum range, after which you set a higher one for your event.

Spending more than your venue requires will earn you favor with the owners. Hence, you stand a better chance at negotiating complimentary services such as upgrading things like Wi-Fi for a minimum additional payment.

Services and amenities

This is vital for the success of the event. You need to know if the venue has a kitchen and if you can be allowed to access it for your event.

You must also check if the venue has chairs and tables that suit your event. If yes, you will save a lot of money that could have procured the same.

Another factor to focus on is whether the venue comes with its clean-up and set-up team. If yes, you stand another chance of having the best venue at a reasonable cost, assuming you won’t have to pay for the cleaning services separately.

Layout

The venue’s layout plays a vital role in enabling you to know the most suitable activities for the day, the amenities you need, and your teams’ and attendees’ needs.

Ambiance and accessibility

You must also consider the decor in the venue in terms of the desired feeling of your event. If it does not suit your desired outcome, you could add a few more décors until the venue is what you want it to be.

Further, the venue must be suitable for all attendees, especially those with special needs. It would be best to have a venue with amenities that are accessible for all your guests.

Wrapping

Your next event venue hunt doesn’t have to be stressful, especially if you are located in North Melbourne. The Third Day has you covered as it is big enough, like a 1,000 sq. meter, and is suitable for expansive events. Further, the space carries an enormous sense of character, which is precisely what you need.